Special Leave Policy

This document applies to all employees of Carillion plc. It covers all aspects of leave, paid and unpaid, except:

Line managers are responsible for considering requests for leave, authorising leave and ensuring it is recorded in accordance with this policy document.

The Company recognises that situations arise from time to time when it is necessary to attend to issues outside work (emergencies) and it will support employees who make a contribution to the community (e.g. as magistrates, members of volunteer reserve forces). Leave may also be granted for other suitable occasions. Therefore, full and sympathetic consideration will be given to requests for leave, whilst taking operational circumstances into account.

This will apply equally and fairly and no employee should be treated less favourably on racial grounds or on the grounds of gender, religion, disability, marital status, age or sexual orientation.

Individuals who perform civic duties will be allowed time off to perform the role as follows: -

a) Territorial Army

Two weeks paid leave will be granted for attendance at annual camp. Additional time off will need to be taken out of your annual holiday entitlement. If you are compulsorily mobilised there are procedures for you to follow but your job will be protected. The above also applies to Royal Naval Auxiliary Service, the Royal Air Force Volunteer Reserve and other reservist organisations.

b) Justice of the Peace, Magistrates and Employment Tribunal Lay Representatives

You will be allowed the equivalent of two weeks paid time to undertake your duties.

c) Other Public Office

Employee’s will be given reasonable time off to pursue Public Duties in line with guidelines issued by government.

d) Jury Service

Paid leave should be allowed for the duration of the Jury Service (if a Juror’s allowance is paid, Carillion pay should only cover the difference) but only for days on which the person is required to attend. On days when the person is not required to attend, normal working should be resumed, similarly for part days, if practicable to do so.

People summoned to serve on a jury must inform their line manager. The summons must be completed unless an exemption is granted by the Court. Exemption from Jury Service on the grounds of inconvenience to Carillion should be claimed if unacceptable inconvenience would be caused to the Company. In such cases, people will be asked to apply to the Court to be excused on those grounds and will be given a letter from their line manager in support of the application.

The Company recognises that flexibility needs to apply where individuals are required to be absent from work for short periods to attend to personal matters. These may include such things as attending funerals, dealing with domestic emergencies and moving house. In the event of such events employees should contact their line manager giving as much advance notice as possible and explanation of the situation.

Any abuses of the Company’s policy on special leave will be dealt with via disciplinary procedures.

Employees must ensure all leave is authorised by line management, in the same way that requests for holiday are approved and should recorded on an employee’s holiday card or equivalent. In certain circumstances (e.g. domestic emergencies), written approval may occur after the event, though in such circumstances telephone contact must be established at the earliest opportunity.